Modifying Student Jobs
Once a student employee has been hired and starts working, there may be instances where the details of their position need to be modified in ConnectCarolina. Review the following for more information, instructions, and resources for modifying student employee jobs.
There are several common instances when you may be asked to adjust a student employee’s pay rate. For example, if a supervisor indicates more funding has been made available, to meet certain minimum salary requirements, or to provide a salary increase for a returning student. Review the ConnectCarolina End of Semester Processing of Students guide and the Student Originator Manual for more information and instructions.
If you are asked to adjust a student employee’s FTE for a position, make sure to check that changing the FTE doesn’t put the student employee over 1.0 FTE or 0.5 FTE for a work-study position or for an international student (only when classes are in session).
Common types of appointment adjustments include a change in job code, change in funding source, change in pay rate, or change in student employee’s supervisor. These types of changes are made using the Edit Existing Job ePAR. Visit the ConnectCarolina Student Originator Manual for more information and instructions.
A supervisor may ask you to extend a student employee’s end date for a position. When adjusting end dates, keep the following in mind:
- Work-study positions cannot be extended beyond the last day of exams. If a supervisor requests a student employee holding a Work-Study position continues to work over the summer, the job code must change to a non-work-study student job. Review the ConnectCarolina End of Semester Processing of Students guide for more information.
- When adjusting the end date for an EHRA student position, be sure to make any necessary adjustments to the pay rate. Visit The Graduate School’s Stipend Calculator for more information.
Students holding EHRA positions are eligible to be placed on a short work break at any point during their employment. Short work break is most typically used during winter break and summer break when students are not working. Placing a student employee on short work break will stop their pay but keep their employment status in ConnectCarolina active, which eliminates the need to repeat the I-9 process when they return to work.
Review the ConnectCarolina End of Semester Processing of Students guide for more information on how to place student employees on and return student employees from a short work break. It is important to ensure that you monitor all students placed on a short work break in order to take the appropriate follow-up action (i.e., returning from a short work break or terminating the student employee).